Accessible Online Environments Accessibility Checklist

This checklist includes common accessibility considerations but is not an exhaustive list. If you have additional questions, please contact UFIT’s Center for Instructional Technology and Training to request a consultation.

General Checklist

• Apply headings to chunk information
• Apply styles to ordered or unordered lists
• Provide concise and meaningful alternative text for images or visual elements
• Ensure that color contrast (between text and background or within diagrams and graphs) meets WCAG AA standards
• Check that color alone is not used to convey meaning
• Compose meaningful text for links that makes it clear what they link to
• Organize content into logical chunks of information

Specific Accessibility Considerations

eLearning

• Ensure that navigation is streamlined and does not contain unnecessary links
• Check that navigation, organization, and requirements maintain internal consistency
• Tables have a designated header row

Word

• The title is a Heading 1 from Styles
• The heading for each main topic is a Heading 2 from Styles
• Each sub-topic is a Heading 3 from Styles
• Color contrast meets WCAG standards
• All images, tables, graphs, shapes, and graphics contain appropriate alternative text
• Lists are created using the ordered or numbered styles
• Hyperlinks contain relevant information about the destination of the URL
• Tables have a designated header row

PowerPoint

• Check the reading order and ensure that a screen reader would present elements in the correct sequence
• Ensure each slide has a unique title
• Empty elements are deleted so as not to be read by screen readers
• Separate objects that are meant to be part of the same figure are grouped together

PDF

• Text is selectable
• PDF is tagged, and tags are reviewed for accuracy (e.g., heading levels, paragraphs, lists, images, tables are defined)
• Correct reading order is confirmed (especially important for a document with columns or textboxes)
• Alt Text is confirmed
• Language is defined
• Document title is meaningful and reflects the content of the document.
• PDF security permissions do not restrict access for someone using assistive technology.
• PDF has been reviewed with Read Out Loud tool to confirm that fonts are readable and reading order is accurate

 Video

• Apply captioning to videos or lectures using UF Captioning Request, YouTube, or another service.
• Describe images verbally in the lecture and include those descriptions in your transcript.
• Link to copies of slides and transcripts next to each video in your course.