Online Teaching and Learning

28 CTE Remote Teaching Toolkit – Planning

Jennifer Smith

A hand connected to a mouse clicks on the worldIf you are new to using technology for teaching, the wide array of tools and techniques can be daunting. Where do you start? This chapter describes how to adapt your face-to-face syllabus and assignments to the online environment. If you would like help with this process, please join the No Walls Teaching Summer 2020 Workshop. This is an at-your-own-pace guided online workshop that includes opportunities for consultations and feedback.

It is useful to go through an online learning experience yourself so that you can see how things work. Here are some things to keep in mind:

  1. Online, as in the classroom, the human-to-human connection between instructor and student is the most important element
  2. Keep things simple
  3. Communicate with your students frequently (see point #1)
  4. The recommendations in this Toolkit are suggestions only, ignore whatever doesn’t work for you, your course, or your students

You can also watch the CTE Online Teaching Toolkit workshop recording (1:43:33). Skip the sections that do not support your teaching needs.

Step-by-Step

Think about the shift to remote teaching in three main stages. They build upon each other, so we suggest that you go through them in order.

Plan

  1. Use your existing syllabus to develop a weekly class structure
  2. Identify interesting assignments and assessments that help students connect with the course topics in a meaningful way
  3. Plan interim deadlines for larger assignments to keep students on track

Create

  1. Import a template from CanvasCommons to create a Canvas “Page”
  2. Use the plan/syllabus you have developed to set up a prototype module
  3. Duplicate your prototype to create the rest of your modules
  4. Identify existing resources and plug them into your course pages

Connect

  1. Incorporate social interaction and activities into your course
  2. Import a sample communication/teaching plan from CanvasCommons
  3. Customize the communication plan to meet the needs of your course
  4. Set up automated announcements

Preparation Goal

A quality online course has a lot of moving parts. This toolkit is designed to help you focus on the pieces that are most important for a good student experience. These are the minimum elements that should be ready to go the week before the start of classes:

  • Canvas course shell is published – Publish the shell as soon as you get it (students won’t see it until the class start date)
  • The final syllabus is available in Canvas (note the recent COVID-19 additions to the UF Syllabus Policy)
  • Placeholders for all assignments,  discussions, quizzes and exams are set up in Canvas
  • All deadlines and points are set in Canvas
    • Why? Students want to see how much work they will be expected to do
    • By setting the deadlines only in the assignments, you will avoid putting an incorrect deadline somewhere
    • Deadlines should be double- and triple-checked (it is MUCH easier to correct errors before students find them)
  • You have created a friendly welcome message using your preferred medium
  • The first two weeks of content are set up in Canvas
    • All links have been double- and triple-checked
    • Why the first two weeks? This allows you to stay just ahead of the students
    • The more content that is ready to go in Canvas, the better

Organize & Simplify

Assignments & Activities

Use the Assignments Worksheet to list the activities you currently use in your course. (Don’t like this worksheet? Use whatever format you prefer.)

Assignments Worksheet

Look at your Assignments Worksheet with a critical eye. Here are the things you should have:

  • Current Assignments
    • What are students expected to learn from this?
    • What steps do students follow?
  • Online Assignments
    • Possible tool(s)
    • Online steps
    • Listing everything that students will need and do helps to ensure that you have everything ready for them (this can significantly reduce student questions and frustration as well as make your life easier!)

Assessments

How do you know whether students have learned what you intend? That is where assessment comes in. Assessments that double as learning activities provide a big bang for the time spent by both student and instructor. The ideal assessment parallels the work done in the discipline and is frequently referred to as “authentic” assessment.

  • Identify assessment instruments
  • Determine academic integrity needs
  • List any scaffolding or preparation needs

Review your face-to-face assessments:

  • Determine what adjustments (if any) might be necessary to use them online
  • Provide your students with more than one way to demonstrate their learning
  • Identify academic integrity challenges
    • It is recommended that online assessments that comprise 15% or more of the course grade use academic integrity measures such as an anti-plagiarism checker (Turnitin) or proctoring (Honorlock)
    • See CITT’s UF Instructional Tools for details about the available technologies
  • “Authentic” assessments such as projects tend to be less prone to cheating
    • Interim deadlines can also help to reduce cheating
    • The more “real world” you can make your assessment, the better!
  • View the Special Report: Promoting Academic Integrity in Online Education
  • Interested in trying something completely different?

Good Practice for Exams

Depending upon the course content and the size of the class, multiple-choice exams may be the only feasible assessment for your course. If this is the case, these suggestions can help reduce student frustration.

  • Provide a “review” opportunity such as a practice exam to help students prepare
  • Create a bank of questions that will randomly draw a certain number of questions for each student
  • Randomize the questions and answers
  • Provide the UF Honor Pledge as the first question requiring students to select yes/no they understand the academic integrity requirements and they have not given nor received assistance
  • Consider using “higher-order” multiple-choice questions that refer to a case or other analysis activity as Dr. Tim Brophy describes in his video, “Difficulty and Cognitive Complexity” Module 3e from A Practical Guide To Assessment

Two-Stage Collaborative Assessment

David Julian in his lab
Dr. David Julian

Turn your exam into a learning activity with Two-Stage Collaborative Assessment as described by Dr. David Julian in this Teaching Beyond the Podium podcast from season two.

Two-Stage Collaborative Assessment” (15:43)

Online Proctoring

At present, there is no magical technology that keeps students from cheating on exams. Online proctoring services use either live recordings (ProctorU) or recorded video and algorithms (Honorlock) to identify cheating behaviors. Technology issues can cause student anxiety that can keep a student from doing well on an exam.

  • Give students a low- or no-points assignment to allow them to test out the proctoring service
  • Provide details about the proctoring service at the beginning of the semester
  • A webcam and headset/microphone is required for online proctoring and must be included as “required” in the syllabus
  • Honorlock is the preferred provider for courses moving to online due to COVID-19
  • View faculty and student preparation information
  • Provide a minimum 4-hour window of time: the larger the enrollment, the wider the window needs to be (24 hours is recommended for 100+ students)
  • Add at least 15 minutes of additional test time to accommodate student set up with a proctor
  • Pay particular attention to students who may need accommodation
    • You can provide extra time for a specific student in all quizzes using Quiz Extension found within Instructor Tools in the menu to the left
    • NOTE: extra time will need to be provided again for any quizzes added AFTER a particular student has been given extra time

Course Plan

Help students understand your plan for helping them to learn the course material. You have already developed a plan for the course outlined in your syllabus. Use the syllabus topics and your assignments worksheet to create a framework for your online materials.

As much as is feasible, keep the course activities consistent from week to week. Your weekly outline should include:

  • Preparation activities
  • Introduction  of new material
  • Engagement or “learning” new material
  • Follow up homework to reinforce new learning

Use one of these templates to create a list of the activities and assignments for each week (click the “Make a copy” button).

  • Use this MWF Template as a starting point
  • Use this TTH Template as a starting point
  • View this sample course plan
  • Don’t like the list format? Use this google sheet version  to create your plan
    • Enter the topic(s) you plan to cover each week
    • Edit the Week 1 activities to meet your course needs (adapt or delete the sample items)
    • Do I have to use this template? No! Use whatever format you prefer
    • If your syllabus lists everything a student needs to do each week, that may be sufficient
  • Use the Rice University Workload Estimator to determine the appropriate amount of work for your course
      • Generally, you are aiming for 3 hours each week/credit hour (video + reading + assignments and synchronous sessions or other activities)
      • Instructors frequently underestimate how long things take (students often complain that online courses are more work than face-to-face)
  • Do I have to pre-record my video lectures?
    • No! Students have expressed a strong preference for synchronous class sessions
    • You may wish to pre-record some lecture content so that you can use class time for cooperative learning activities such as small group discussion
  • Do I have to keep my pre-recorded videos under 20 minutes in length?
    • Not necessarily, but it can be a challenge to hold people’s attention for more than ten minutes
    • It’s a good idea to break your presentation up with some type of activity between
  • What if I don’t want to do the same thing every week?
    • You can certainly have some variation (variety is the spice of life, after all) but try to keep some elements consistent

“Contact Hours”

The “Carnegie Rule” for face-to-face classes requires one hour of “seat time” plus 2 hours of homework per week over 15 weeks for each credit hour. So a 3 credit course would have three 50 minute (so not a full hour) class meetings plus 6 hours of homework for a total of approximately 9 hours each week. It is recognized that some weeks the workload might be lighter or heavier. You should aim for one hour of weekly two-way communication per credit hour for your students. Some weeks you may have more and some less, but they should be “regularly scheduled.”

  • Synchronous class meetings via Zoom that encourage students to ask questions or engage in discussions are preferred
  • TA-led Zoom discussions are fine
  • Instructor/TA moderated asynchronous discussions may be used in conjunction with other methods
  • Assignments that provide opportunities for personal feedback and questions via SpeedGrader or other tools
  • Instructor/TA engagement with students via Perusall or other platforms

Not recommended as contact hours:

  • Pre-recorded lecture video–unless followed with a scheduled opportunity for two-way communication such as a discussion
  • Office hours–as these are at the student’s discretion, they do not count as “regularly scheduled”

(Southern Association of Colleges and Schools Commission on Colleges, 2018), (Downs, 2020)

Create Your Canvas Site

Once you have planned out your weekly activities for the semester, it is time to set up your course site. Visit the No Walls Teaching Summer 2020 Workshop for:

  • Examples of ways to organize your course material
  • Templates you can import into your Canvas site
  • Details for using time-savers such as the Multi-Tool and Design Tools
  • Weekly communication and teaching checklist you can import into your Canvas course and customize

Resources

Southern Association of Colleges and Schools Commission on Colleges. (2018). Distance and Correspondence Education Policy Statement (Issue brief). Retrieved August 6, 2020, from Https://sacscoc.org/ website.

Downs, L. R. (2020). New Regulations Review #1: Regular & Substantive Interaction. WCET Frontiers. Retrieved August 6, 2020, from https://wcetfrontiers.org/2020/04/03/new-regs-review-1-regular-substantive-interaction/

License

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UF Instructor Guide by Jennifer Smith is licensed under a Creative Commons Attribution 4.0 International License, except where otherwise noted.

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