13 End of Term Tips

Assigning Incomplete Grades

Effective fall of 2018,  I/N grades that are not changed within 150 days will be counted as failing.  See the Undergraduate Catalog Grades and Grades and Grading Policies.  Good practice for assigning “I” grades include:

  • An “I” grade should be arranged before the final exam to allow a student to complete work after the end of the term.
  • The student must have a passing grade in the course (D- or better) at the time the arrangement is made.
  • A written agreement should list all of the requirements along with the deadline for completion.
  • The agreement should also state the grade that will be assigned if the deadline is not met.
  • Add a note to your calendar to make certain that you change the “I” grade when the work is completed or the deadline passes.

A letter grade should not be changed to an “I” unless the you have made an error.  This might happen if the 150 days passes and the grade becomes an “E.”

Submitting Grades

Beginning with Fall 2018, the grade submission process has been changed.  The e-Learning Support team has created tutorials to walk faculty through the process.

Your unit’s Grade Coordinator is available to help you with questions you have about the new grade submission process. The UF Computing Help Desk staff is available to help you with any questions you have about the e-Learning environment, including exporting grades from e-Learning.  Please call (352-392-HELP/4357, Option 3), email (learning-support@ufl.edu), or visit the e-Learning support team in room 132 Hub for assistance.

The Office of the University Registrar will be providing support to faculty to answer questions about the grading process December 10-14, from 10am to 12pm and 2pm to 4pm in 302 Criser Hall. Please bring your laptop or a zip drive of your grades roster so that they can assist with answering your questions.

This process change, along with several new services available to faculty, are part of the COMPASS project designed to modernize UF’s student information systems.



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UF Instructor Guide by University of Florida is licensed under a Creative Commons Attribution 4.0 International License, except where otherwise noted.

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